- How long do you have to keep employee records in Canada?
- How long should you keep pension records?
- What should not be in an employee file?
- Can I ask HR to see my file?
- What should be in a HR file?
- What is kept in a personnel file?
- How long do we need to keep employee records?
- How long can you keep employee records GDPR?
- How long should you keep bills before shredding?
- What records do I need to keep and for how long?
- What payroll records must be kept?
How long do you have to keep employee records in Canada?
36 monthsSection 24 of the Canada Labour Standards Regulations identifies the required records to be kept on file for inspection by an Inspector under the Canada Labour Code .
Employers must keep payroll and other employment records for at least 36 months..
How long should you keep pension records?
six yearsYou must keep records for at least six years. You’ll need to keep some for a much longer period.
What should not be in an employee file?
Personnel files should only include items that are related to an employee’s job or employment status. Examples of items that should not be included in the personnel file are: Pre-employment records (with the exception of the application and resume) Monthly attendance transaction documents.
Can I ask HR to see my file?
As an employee, do I have a right to see my personnel files? The short answer is ‘yes’. You have a right to make a SAR to your employer, asking to see your personnel files, at any time. Your employer has the right to ask why you want to see your files, but must then provide all your records to you.
What should be in a HR file?
The things to include in an employee’s personnel file are:Job application, CV and cover letter.Education and past employment info.Role description.Job offer letter and employment contract.Emergency contact information.Training records.Payroll and benefits information (but not bank details)Performance appraisal forms.More items…•
What is kept in a personnel file?
Personnel files usually contain documents that the employee has already reviewed and so he or she is familiar with their content. This includes documents such as job applications, performance evaluations, letters of recognition, training records, and forms that relate to transfers and promotion.
How long do we need to keep employee records?
Employers have to keep time and wages records for 7 years. Time and wages records have to be: readily accessible to a Fair Work Inspector (FWI)
How long can you keep employee records GDPR?
six yearsAs a result, you should keep personal data, performance appraisals and employment contracts for six years after an employee leaves.
How long should you keep bills before shredding?
One yearBills: One year for anything tax or warranty related; all other bills should be shred as soon as they have been paid. Credit card bills: Shred immediately when paid. Home improvement receipts: Keep until the home is sold. Investment records: Seven years after you’ve closed the account or sold the security.
What records do I need to keep and for how long?
To be on the safe side, McBride says to keep all tax records for at least seven years. Keep forever. Records such as birth and death certificates, marriage licenses, divorce decrees, Social Security cards, and military discharge papers should be kept indefinitely.
What payroll records must be kept?
Per federal law, you should retain payroll records for three years and payroll tax records, such as unemployment taxes, need to be kept for four years. States such as New York, and agencies such as ERISA (governing private retirement and health plans), require you to keep some records for six years.