Question: What Are The Four Categories Of Record Values?

What are the 3 types of values?

The Three Types of Values Students Should ExploreCharacter Values.

Character values are the universal values that you need to exist as a good human being.

Work Values.

Work values are values that help you find what you want in a job and give you job satisfaction.

Personal Values..

What are the characteristics of records?

Four essential characteristics: – Authenticity-A record must be what it purports to be. – Reliability-A record must be a full and accurate representation of the transactions, activities, or facts to which it attests. – Integrity-A record must be complete and unaltered.

What are the categories of records?

Some types of records:Correspondence records. Correspondence records may be created inside the office or may be received from outside the office. … Accounting records. The records relating to financial transactions are known as financial records. … Legal records. … Personnel records. … Progress records. … Miscellaneous records.

What is the importance of records management?

Ultimately, Records Management ensures that institutional records of vital historical, fiscal, and legal value are identified and preserved, and that non-essential records are discarded in a timely manner according to established guidelines and identified legislation.

Legal value means the value found in a record which contains proof of enforceable rights, obligations or other legal standing. The term includes any record establishing: Sample 2. Based on 13 documents. 13.

What are the two most common filing techniques?

You have two basic methods: straight filing and draw filing. Here’s the difference between the two: Straight Filing: The first and most basic filing technique is called straight-filing, and involves pushing the file lengthwise across the work, making contact only on the forward stroke.

What are the two main patient filing systems?

There are two main systems of filing records numerically: straight numeric and terminal digit.

What is the process of record management?

Records management is the system used to control an organization’s records from the creation of the record until the record is archived or destroyed. A records management process is comprised of identifying records, classifying records, and storing records, as well as coordinating internal and external access.

What are the types of records management?

Types of RecordsCorrespondence record: Correspondence record includes letters, circular, notice, memo, inquiries, order etc. … Personnel record: The records which are related to the personnel or employees of the organization are known as personnel records. … Accounting record: … Legal records: … Miscellaneous records:

What is a good filing system?

Simplicity: The filing system should be simple and not too elaborate. … Accessibility: A good filing system should be arranged in such a way that the records are easily available whenever required. The filing system should allow the insertion of additional documents without disturbing the existing order of files.

What are 3 types of record filing systems?

Filing and classification systems fall into three main types: alphabetical, numeric and alphanumeric. Each of these types of filing systems has advantages and disadvantages, depending on the information being filed and classified.

What is the most common filing system?

Alphabetic filingAlphabetic filing is the most common filing system for less than 5,000 records. Filing by alphabetic order is a system where you arrange files by names of individuals, businesses, institutions, agencies, subjects, topics or geographic locations according to dictionary order.

What are the importance of records appraisal?

The process of appraisal involves the evaluation of records to determine whether they possess evidential value and/or informational value. Records which have either of these values may have continuing relevance to the creating agency, the whole of government and eventually to the public for research.

What is the life cycle of records management?

According to the life cycle concept, records go through three basic stages: creation (or receipt), maintenance and use, and. disposition.

What are the values of records?

Records have four primary values—administrative, fiscal, legal, and historical—and it is important to remember that a record often has more than one of these values at any time. In addition, records can also have intrinsic value.

What are program records?

Program records are generally more voluminous than administrative, or housekeeping, records. Comparatively few records are permanent, although the exact proportion varies from agency to agency and from office to office. Case files are generally far more voluminous than all other types of Federal records combined.

What are the objectives of record management?

The Most Important Objectives of a Records Management ProgramInformation security. Information security is a key objective of a records management program. … Preservation of vital records. … Regulatory compliance. … Controlling overhead costs. … Streamlined file retrieval processes.

What are the 7 steps to organize a home filing system?

InstructionsGather All of Your Papers Together in One Spot. … Separate Your Papers Into Five Categories. … Declutter and Discard Documents and Files You No Longer Need. … Organize an Archive File. … Arrange a Household File. … Set up an Action File.

How do you maintain files and records?

Organizing Paper Files Invest in a series of file cabinets and arrange them according to the types of records they hold, keeping basic record types together and using folders and partitions to separate individual files. Don’t let different kinds of basic records mingle in the same file cabinets.

What are the 5 basic filing systems?

The five basic filing steps are conditioning, releasing, indexing and coding, sorting, and storing and filing.

What are examples of records?

17.3 Definition and Identification of Records Examples include documents, books, paper, electronic records, photographs, videos, sound recordings, databases, and other data compilations that are used for multiple purposes, or other material, regardless of physical form or characteristics.